Privacy Notice

To register for the International Dementia Conference 2020: Care in the Age of Outrage, we require specific details from you such as Full Name, Email address, Mobile Number, Address, Country, Organisation and Position.

Why we ask for your consent
We are committed to protecting the privacy of all personal data you provide us for the event International Dementia Conference 2020: Care in the Age of Outrage. The following statements describe how your data may be used and how long we will store it, so you are fully informed prior to you submitting your personal information for this event. If you wish to attend one of our events, you will be asked to provide your contact information including your organisation’s name and, if offered a place, information about any dietary requirements or access provisions you may need. We may also ask for payment if there is a charge to attend.

Data Controller Contact
HammondCare Events Team

Contact Details
L4, 207B Pacific Hwy
St Leonards NSW 2065
+61 2 8437 7355
conference@hammond.com.au

Why are we processing your personal data?
We ask for your personal data to best facilitate your involvement in the event International Dementia Conference 2020: Care in the Age of Outrage. We also need this information so we can contact you about any significant changes to the event and so we can respond to any queries you may submit.

Will third parties have access to your personal data?
Your data will be shared with other organisations and third parties only in respect to this specific event, in order to best facilitate your involvement. These may include our venue for this event, our exhibitors, and suppliers or service providers. We require all third parties we contract with to only process personal data in line with our instructions and to have adequate safeguards and measures in place to ensure the safety of personal data shared with them.

Please scroll down to Current, planned and historic distributions of personal data to view our full list of current, planned and historic distributions of personal data for the facilitation of the event International Dementia Conference 2020: Care in the Age of Outrage. Registrants are encouraged to review this list regularly as additional venues, exhibitors, suppliers or service providers may be contracted and supplied personal data beyond what is anticipated in this list, according to the changing needs of the event, and to contact our Data Controller Contact at any point if you have any questions or concerns.

Your Rights
^{We rely on your consent to process the personal data you give us to facilitate the event. This means you have the right to withdraw your consent at any time. If at any point you want to withdraw your consent please email conference@hammond.com.au or call +61 2 8437 7355. If you do that, we will update our records as soon as reasonably possible and within 5 business days to reflect your wishes.}
For more information on your rights, please see ‘Your rights as an individual’.
How long will we store your personal data?
Your personal data will be retained and disposed of in line with our retention policy. Your personal data will not be retained for longer than is necessary to be able to carry out the services it was collected for, unless we have a legal obligation and are required to retain personal data for longer.

Please click here to view our Privacy Policy for more information on how your data is used by HammondCare.

HammondCare International Ltd
Privacy Statement and Intent

Headline Statement
HammondCare International Limited ("HammondCare") will ensure that any processing of personal data we undertake in the course of our business is secure, lawful and in compliance with the EU General Data Protective Regulation ("GDPR") and UK Data Protection Act 2018 ("DPA 2018") that came into force May 2018. To ensure we are compliant, we have engaged professional advisors to review and refine our processes.

Commitment
At HammondCare, we put trust at the foundation of our client relationships and are committed to protecting the privacy of individuals whose information is in our custody. We are very aware of the sensitivity of some of the information that we process by virtue of the services we provide and take the security of personal data very seriously. We understand that privacy is not just an essential part of what we do, but also a core concern for all businesses dealing with personal information. HammondCare's global policy is to comply with local laws that apply to our business related to the use of personal data and to ensure that we meet the applicable standards set out in such laws. We have taken professional advice and are establishing an overarching business strategy that is designed to allow every part of our business to understand the scope of our privacy obligations in each jurisdiction we operate, the rules applicable to personal data, and the steps that need to be taken to avoid a privacy breach.

Distribution of Personal Data

Current, planned and historic distributions of personal data for the facilitation of the event International Dementia Conference 2020: Care in the Age of Outrage

Last updated 26th June 2020

1.

Organisation: Australia Post

Personal Information Provided: Delivery details of registrants with nominated delivery address in Australia only.

Reason: In order to deliver delegate pass pre-event.

Agreed data return/deletion date: According to Australia Post’s Privacy Policy.

If you wish to opt-out of having your delegate pass delivered to you pre-event and would like to pick up your delegate pass on the day from our Registration Desk, please contact HammondCare’s Events Team via email conference@hammond.com.au

2.

Organisation: Delegate Connect

Personal Information Provided: Name, email address, postcode, purchase date/time stamp, IP Address.

Reason: In order to create log ins to the platform hosting the virtual event.

Agreed data return/deletion date: 3 months post close of conference

3.

Organisation: eWAY

Personal Information Provided: Name, email address, postcode, purchase date/time stamp, IP Address and masked/anonymised credit card information from registrants opting to pay via credit card.

Reason: In order to accept credit card payments from registrants using a protected and Level 1 PCI-DSS compliant credit card payment gateway. Level 1 PCI-DSS compliance is the highest level of compliance available and is the same levels of data security of the biggest banks in the world.

Agreed data return/deletion date: According to eWAY's Privacy Policy.

If you wish to opt-out of paying via credit card and supplying your payment information, please elect the electronic funds transfer (EFT) payment option at the payment portal at the end of your registration.

^{HammondCare's Code of Conduct}

HammondCare’s International Dementia Conference is dedicated to providing a respectful conference experience for everyone. HammondCare seek constructive debate and respect from both speakers and delegates. The use of the online conference platform provides a forum for respectful debate and opinions.

HammondCare’s conference team provide our language guide to inform speakers in the delivery of their presentation.

HammondCare does not tolerate harassment of conference speakers, participants or our staff in any form, including through social media e.g. Twitter, Facebooks and blogs and other online media. HammondCare reserves the right to withdraw your delegate registration at any time, with a full refund should we consider you have breached our expected conduct.

Cancellation Policy

Cancellations will not be accepted unless made in writing by email to the event organisers at conference@hammond.com.au. Cancellations received in writing on or before 1 August 2020 will be subjected to a refund less 25%. No registration refunds will be made after this date for any reason. As an alternative to cancellation, your registration may be transferred to another person in your organisation. Details of transfers/substitutes must be notified to the event organisers no later than 18 September 2020. No changes or cancellations will be accepted after this date. Invoice terms are 30 days from creation. Please note that by purchasing, you are accepting these terms and conditions. The cancellation policy will apply whether or not payment has been received. Please note that the event organisers reserve the right to change the speakers and timings.